What dates do you have available?
To check date availability, please call our offices at (913) 248-2360.
The available dates that we have are ever changing.
What are your fees?
We charge by the hour, and the rates are dependent upon your residency.
- Shawnee Residents, Sun-Thurs, $100/hr, Fri-Sat, $120/hr
- Non-Shawnee Residents, Sun-Thurs, $125/hr, Fri-Sat, $150/hr
We also offer Civic group rates and Commercial rates.
What is your maximum occupancy?
How do you book the facility?
- 240 people seated
- up to 30 round tables that each seat 8 guests
- 12 rectangle tables
In order to rent the Hall you must come by in person to fill out a reservation request form and pay a deposit. We cannot hold dates over the phone.
Is there a deposit?
Yes, a $200.00 damage deposit, which is fully refundable approximately 7 to 10 business days after your rental, as long as all rules and regulations were followed.
You also must pay 50% of your rental fee up front. Therefore if you book the hall for 12 hours, you will pay for 6 hours up front on top of the damage deposit.
How early can you rent the facility?
We rent 18 months out to the month we are in.
For example, we will start renting through February 2012 as of August 1, 2010, at 8:00 a.m.
How old do you have to be to book the facility?
You must be 21 to book the facility, if you are not 21, your parent or legal guardian should reserve the facility for you and assume all responsibility.
What are the dimensions of the room?
The room is 55 feet by 60 feet, with 11-1/2 foot ceilings.
What are the dimensions of the tables?
The rounds are 5 feet across or 60 inches, and the rectangles are 6 feet long.
Can we smoke in your building?
Town Hall and our grounds are non-smoking facilities; any smoking must be done outside the gates of Shawnee Town toward the parking areas.
Do you provide linens, or decorations?
We do not provide any of the supplies needed for your event, other than the tables and the chairs.
Are we allowed to decorate the facility?
Yes, only tabletop or freestanding decorations are allowed. Nothing can be taped, tacked, nailed, stapled, sticky-tacked or pinned to the walls, bar, pillars, windows, etc. You cannot hang decorations from the ceiling or chandeliers. No loose glitter or confetti.
Can we decorate the night before?
No, we book the facility daily, so it’s booked the night before your event. All decorating must take place during your scheduled rental times. You cannot start and stop a rental; therefore if you want in at 8:00 am to decorate, you must continue to rent until the end time of your rental.
Do you have a kitchen facility?
We have a kitchen that houses 3 refrigerators, 2 stoves with ovens, a microwave and an automatic ice machine. All of this is included in the hourly rate.
What kind of AV equipment do you offer?
We have a sound system in the ceiling that offers:
- five-disc CD changer
- LCD projector
- DVD player
All of these are for rent with additional charges. Please call the office at (913) 248-2360 for more details.
What types of payment can you accept?
Visa, MasterCard, Cash or Check.
Can we bring in our own alcohol?
We do not offer bartender services or alcohol. We have no restrictions on the bartender you use for the alcohol except that we do require that someone over the age of 21 serve the alcohol.
If you have more than 100 guests and serving alcohol, you must have an approved security guard present during your rental.
Who are the approved companies for security?
Shawnee Police Department (913) 631-2155
Can we bring in our own catering?
We do not provide catering services, and we have no restrictions on the caterer you choose.
What are your rental hours?
Can I pay extra to rent later than your normal rental hours?
- Monday-Thursday 8:00 am to 10:00 pm
- Friday and Saturday 8:00 am to 12:00 am (midnight)
- Sunday 8:00 am to 9:00 pm
No, our times are set by the Shawnee City Council; we do not rent beyond our regular rental times.